DUTIES:

•         Managing diaries and organizing meetings and appointments.

•         Booking and arranging travel, transport and accommodation.

•         Organising events and conferences.

•         Reminding the manager/executive of important tasks and deadlines.

•         Typing, compiling and preparing reports, presentations and correspondence.

•         Managing databases and filing systems.

•         Implementing and maintaining procedures/administrative systems.

•         Liaising with staff, suppliers and clients.

•         Collating and filing expenses.

•         Conducting research on behalf of the manager.

•         Preparing daily media report

•         Perform research for meetings and take minutes in live or remotely.

•         Devising/maintaining office systems, including data management and filing

•         Arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations

Qualification and Experience:

•         Degree in Administration or related

•         4 Years working exp. as a Personal Assistant in a Multi- national firm

•         Advanced speaking and report-writing skills for effective communication

•         Attention to details and a commitment to accuracy

•         Ability to keep sensitive business financial information confidential.

•         Exceptional written and oral communication skills

•         Excellent word processing and IT skills, including knowledge of a range of software packages

•         The ability to work under pressure and to tight deadlines

•         Good organizational and time management skills

•         The ability to research, digest, analyze and present material clearly and concisely

•         Excellent interpersonal skills

•         The ability to work on your own initiative

•         Honesty and reliability

•         Attention to detail

•         Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines

•         Discretion and an understanding of confidentiality issues.