The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Job Description

Position

Monitoring, Evaluation and Learning Coordinator

Grade

C2

Department & Location

Programmes ( Accra)

Date

March, 2021

Reports to (position):

Directly Supervises:

Project Manager (operational reporting line) and MER Manager (technical reporting line)

Not Applicable.

Purpose:  How does this post support Plan International’s strategy and mission?

Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 80 years and present over in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners.

Plan International Ghana is looking for Monitoring, Evaluation and Learning (MEL) Coordinator to effectively lead the monitoring, evaluation and learning activities for a project titled “She Leads Consortium – Ghana”; a five-year (2021-2025) strategic partnership between Terre des Hommes, Plan International, Defence for Children/ECPAT, African Women’s Development and Communication Network (FEMNET) and the Ministry of Foreign Affairs of the Netherlands. The strategic objective of the She Leads programme is to increase the sustained influence of Girls and Young Women (GYW) on decision-making and the transformation of gender norms in formal and informal institutions. This will be achieved through the attainment of three main outcomes; enhanced collective action and activism by GYW in a gender-responsive civil society, increased acceptance of positive social gender norms and political institutions at all levels enable meaningful participation of GYW in decision-making.

The project will have a national reach, however specifically target some regions of Ghana.

The program departments of Plan’s Country Offices in WACA have MER units whose purpose is to improve program quality and accountability through supporting and implementing high quality MER in programs and projects, and, to provide evidence for programme design, planning and effectiveness.

The MEL Coordinator is a member of the MER unit. The role of the position is to contribute to ensuring programme quality and accountability at project level.

Dimensions of Role:

The MEL Coordinator will be responsible and ultimately accountable for developing and implementing the project’s feminist MEL system, providing capacity development in M&E to women’s rights and GYW-led organizations, and developing and implementing the project’s knowledge management system, all with the ultimate objective of improving program effectiveness. Feminist principles of co-creation of knowledge, collaboration, participation, transparency and respect for the agency of women’s rights and GYW-led organizations will be integrated in all aspects of this role. The post-holder will be based in Accra with regular travel to the project locations in Upper West, Northern and North East regions; for approximately 20 – 30% of their time. The role is responsible for the implementation of project/community based monitoring and feedback systems, responsible for ensuring all monitoring and evaluation activities are conducted in line with Plan International’s MERL standards, serve as focal point for data collection and entry at the project level, member of MER unit and of the project team hence matrix managed by the Project Manager and the MER Manager and does not line manage another person.

Typical Responsibilities – Key End Results of Position:

“What” is done and “why”, but not “how”; include indicators for success

Feminist MEL System: Lead the participatory development and implementation of the project’s feminist MEL system. A strong understanding of results-based management, feminist principles, and technical proficiency in mixed methods, data collection, analysis and presentation is essential.

Expected Outcomes:

-Feminist monitoring and evaluation system, tools and processes are developed in a participatory manner with local women’s rights and GYW-led organizations and structured for measuring the results of the project.

– Performance measurement frameworks and plans are finalized and validated with relevant stakeholders, and are inclusive of women’s empowerment domains and indicators.

-Ability to integrate indices designed as composite measurements that aggregate, rank and summarize multiple indicators and data points.

-Creativity in developing qualitative and quantitative monitoring tools suited to the needs and capacities of WROs operating at different levels.

-Routine project monitoring is undertaken inclusive of tool design and development; data collection, cleaning and compilation; analysis, validation and sharing with relevant stakeholders.

-Management Information System is established and maintained to systematically collect, store and analyze output and activity information.

-Technical oversight and direction for baseline and endline studies inclusive of developing Terms of Reference and ensuring consultants deliver high quality reports (support in verifying the methodology, the relevance of the tools, and the quality of the report submitted) and value for money.

-Ensures M&E strategies in gender equality and women’s empowerment are responsive to the context, implemented consistently across all project activities (start-up to close-out), and adhere to best practices in the sector.

-Advise on design and implementation to ensure achievement of results and advance project and organizational learning

-Responsible for ensuring all monitoring and evaluation activities are conducted in line with Plan International’s child protection/safeguarding and ethical principles and promote accountability to beneficiaries

-Performs any other duties to be assigned to support the achievement of organizational goals

Capacity Development & Relationships: Through participatory approaches, the MEL Coordinator will provide capacity development and ongoing coaching to local women’s rights and GYW-led organizations. Cultivating strong and respectful relationships with women’s rights and GYW-led will be an essential component of this accountability.

Expected Outcomes:

-Contribute to the design, coordination and oversight of the organizational self-assessments and capacity building strategies for women/GYW-led organizations operating at different levels and in diverse socio-cultural contexts.

-Provide inputs and support in developing tools, guidelines and capacity building modules and reviewing all the material developed through the project and share its cutting-edge competencies in gender equality and evidence based programming with women’s organizations.

-Provide capacity development and ongoing coaching directly to women’s organizations, specifically in strengthening their MEL systems.

-Facilitate and guide the project team and women/GYW-led organizations in determining data sourcing, collection and reporting protocols, procedures and mechanisms.

-Provide technical support and guidance to women’s organizations to fulfil grant monitoring and reporting requirements.

-Foster strong coordination and collaboration with women/GYW organizations through open and transparent communication, participation and joint decision-making, and respect for their agency and technical expertise.

Knowledge Management & Reporting: Best practices and lessons learned are documented, shared, and integrated into programming.

Expected Outcomes:

In collaboration with the project team, stakeholders and consultants (when relevant), compile raw data, choose data representations, and document lessons learned and best practices

Design and implement dissemination plans to share knowledge and findings with relevant stakeholders, including women’s organizations, government, donor agency, etc.

As an integral member of the project team, ensure high quality data and learnings are available to inform planning, implementation and decisions.

Contribute to regular project narrative reports, ensuring high quality data and learnings are available to complete reports on time.

Identify and develop / improve opportunities for continuous improvement of systems, processes and overall learning and development with Plan International Ghana.

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

High level contact: Internal: the Project level program team, women’s rights and GYW-led organizations and Plan International Netherlands.

Medium level contact: the Project operations team, the CO based technical advisors; contact with Plan International partner organizations (WROs) to ensure compliance;

Low level contact:  Maintains low contact with other staff from the Program Unit and country offices to offer support for understanding and implementation of the She Leads Consortium related activities.

Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:

Gained through education, training, & experience

Qualification and Experience

Bachelor degree in statistics, measurement, planning, monitoring & evaluation, development research, or other relevant fields.

Strong understanding of results-based management tools and approaches

Demonstratable expertise in developing and implementing M&E systems

In-depth knowledge of the processes, procedures and systems in project planning, management, monitoring and evaluation

.

A minimum of 5 years experience in program planning, monitoring, evaluation and research of complex development projects.

Knowledge of statistical analysis, quantitative and qualitative data collection techniques.

Coaching and mentoring skills for building the capacity of women’s right and GYW-led organizations in M&E and learning

Proven experience in facilitating and delivering various trainings using participatory approaches.

Knowledge in Gender programming and working with WROs is an advantage.

Capacity building experience in project design, implementation, reporting, and evaluation.

Demonstrated behaviours needed by the postholder to successfully perform the role:

Passion for feminist principles, mission driven work and personal values aligned with Plan International.

Commitment to working transparently and with integrity.

Inclusive and empowering approach to leadership and project management.

Demonstrated creativity and willingness to innovate.

Flexible and adaptable work style to respond to an evolving context.

Ability to work under pressure, prioritize and meet deadlines.

Communicates clearly and effectively

Committed to respecting deadlines

Skills Specific to the post needed to put knowledge into practice.

Demonstrable experience in implementing M&E framework in multimillion-dollar institutional grants through donors

Strong understanding of feminist principles, gender equality, and women’s empowerment.

Strong understanding of feminist monitoring and evaluation, and results-based management tools and approaches.

Strong understanding and proven application of project cycle management.

Skills in the design, entry, analysis of data in Microsoft Excel and Access as well as for Microsoft word and PowerPoint; knowledge of statistical software (e.g. SPSS) preferred

Experience in SAP is an advantage

Solid writing skills (report writing etc.)

Self-starter takes initiative and works with minimal direct supervision.

Strong inter-personal and cross-cultural skills.

Flexible, able to shift directions quickly and occasionally work long hours to meet tight reporting deadlines.

Physical Environment and Demands:

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

Travel requirements

This post holder will be stationed in the Country Office in Accra with regular travel (approximately 20-30% of time) to project locations where women’s rights organizations operate.

Level of Contact with Children:

Responsibilities of this job require a medium to high level of contact with children and young persons; particularly young girls. Plan International’s global policy on safeguarding children and young people will be adhered to at all times.

Plan International’s Values in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.

Holds self and others accountable to achieve the highest standards of integrity.

Consistent and fair in the treatment of people.

Open about mistakes and keen to learn from them.

Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.

Creates a climate of continuous improvement, open to challenge and new ideas.

Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.

Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.

Engages and works well with others outside the organization to build a better world for girls and all children.

Location: Accra

Type of Role: MER

Reports to: Project Manager

Grade: C2

Closing Date: 18th February 2021

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.